Free Da 638 PDF Form

The DA Form 638 is used for recommending awards within the military. Several other forms and documents are often used in conjunction with this form to ensure proper processing and documentation of military awards. Below is a list of these related documents.

• DA Form 4187: This form is used to request personnel actions, including awards. It serves as a formal request for changes in a soldier's status, such as promotions or transfers, and may include award recommendations.
• DA Form 1059: This document is a service school academic evaluation report. It provides feedback on a soldier's performance during training and can support award recommendations based on academic achievements.
• Durable Power of Attorney Form - This form is crucial for individuals wishing to appoint someone to make decisions on their behalf in Missouri, ensuring that their financial and healthcare wishes are honored. To learn more or to obtain the form, visit Missouri PDF Forms.
• DA Form 2-1: This is the personnel qualification record. It contains a soldier's career information, including awards received. This form can help verify eligibility for new awards.
• DA Form 31: This form is used for requesting leave. If a soldier is recommended for an award during their leave, this form may be necessary to document their absence from duty.
• DA Form 2406: This form is a performance evaluation report. It assesses a soldier's duty performance and can be used to justify award recommendations based on exemplary service.
• AR 600-8-22: This regulation outlines the policies for military awards and decorations. It provides essential guidance on eligibility and the process for recommending awards, including the use of the DA Form 638.

These forms and documents play a crucial role in the award recommendation process. They help ensure that all necessary information is collected and presented accurately to support the recognition of military service and achievements.

The DA Form 638 is essential for recommending military awards and decorations. Understanding its components is crucial for effective use.

• Complete Personal Information: Accurately fill in the soldier's name, rank, and service branch in Part I. This information is vital for processing the award.
• Document Achievements: Use specific examples to highlight meritorious acts or service in Part III. Clear and concise descriptions strengthen the recommendation.
• Indicate Award Type: Clearly state the recommended award in Part I. This ensures the appropriate recognition is sought for the individual’s contributions.
• Relationship Disclosure: In Part II, the recommender must disclose their relationship to the awardee. This adds context to the recommendation.
• Review Privacy Information: Be aware of the Privacy Act Statement. Disclosure of personal information is voluntary, but omitting details may delay processing.
• Follow Approval Process: Ensure all signatures are obtained in Part IV. This step is necessary for the award to be officially recognized.
• Maintain Documentation: Keep copies of the completed form and any supporting documents. This helps track the award process and serves as a reference for future nominations.

What is the purpose of the DA 638 form?

The DA 638 form is used to recommend individuals for military awards and decorations. It serves to collect necessary information about the nominee, record final actions, and maintain individual award case files. This form is critical in recognizing the achievements and service of military personnel.

Who can submit a DA 638 form?

Any individual who has knowledge of a service member's achievements can submit a DA 638 form. This includes peers, supervisors, or anyone in a position to evaluate the nominee's contributions. However, the form must be filled out accurately and completely to ensure proper consideration.

What information is required on the DA 638 form?

The form requires several key pieces of information:

1. Name of the nominee (Last, First, Middle Initial)
2. Rank and organization of the nominee
3. Branch of service
4. Period of award (start and end dates)
5. Reason for the award
6. Achievements and specific examples of meritorious acts or service

In addition, the recommender must provide their own information, including their relationship to the nominee and a signature.

What types of awards can be recommended using the DA 638 form?

The DA 638 form can be used for various awards, but it is specifically designated for awards that are not for valor or heroism in wartime, and those that are lower than the Medal of Honor. For higher awards, refer to special instructions outlined in Army Regulation 600-8-22.

Is there a deadline for submitting the DA 638 form?

While there is no strict deadline, timely submission is crucial. Delays in submitting the form may hinder the processing of the award and could impact the recognition of the service member's achievements. It is advisable to submit the form as soon as possible after the achievement has occurred.

What happens after the DA 638 form is submitted?

Once submitted, the form goes through a review process. It is evaluated by intermediate authorities who can approve, disapprove, or recommend upgrades or downgrades to the award. The final decision rests with the approval authority, who will then issue orders if the award is granted.

What should I do if I encounter issues with the DA 638 form?

If you experience difficulties, it’s important to seek assistance. Contact your unit's administrative office or the awards and decorations section. They can provide guidance on completing the form and navigating the approval process.

Can personal information on the DA 638 form be disclosed?

Yes, personal information may be disclosed under certain circumstances. According to the Privacy Act, information can be shared with public and private organizations, including news media, for the purpose of granting or publicizing awards. However, disclosure of personally identifiable information is voluntary, and individuals should be aware that withholding information may delay processing.

Understanding the DA Form 638 can be challenging, leading to several misconceptions. Here are ten common misunderstandings about this important document:

1. It is only for awards related to valor or heroism. Many believe the DA Form 638 is exclusively for heroic acts, but it is used for various awards and decorations, including service-related achievements.
2. Only high-ranking officials can submit this form. In reality, any soldier can recommend an award using this form, provided they meet the necessary criteria.
3. The form is not necessary for interim awards. Some think interim awards do not require this form; however, it is still essential to document the recommendation.
4. Personal information is not important on the form. Incorrectly, many assume that personal details can be omitted. Accurate identification is crucial for processing and recognition.
5. The form is only relevant during wartime. This misconception overlooks that the DA Form 638 is used in peacetime as well, for recognizing service and achievements.
6. All awards are automatically approved. There is a process for review and approval. Submitting the form does not guarantee that an award will be granted.
7. Only one achievement can be listed. The form allows for multiple achievements to be documented, providing a comprehensive view of the soldier’s contributions.
8. Submission of the form is the last step. Many think that once submitted, the process is complete. In fact, it often requires follow-up and communication with approving authorities.
9. The DA Form 638 is the same as other award forms. Each form has specific purposes and requirements. The DA Form 638 is unique in its focus on individual nominations.
10. Once filled out, the form cannot be changed. This is not true. Corrections can be made if necessary, but it is important to ensure accuracy before submission.

By clearing up these misconceptions, individuals can better navigate the process of using the DA Form 638 and ensure that deserving soldiers receive the recognition they deserve.